Informal Procedure

When filing a report of sexual misconduct and requesting that the College take action, employees and students may choose to pursue either an informal or formal procedure.

Informal Procedure

In some instances, where it is deemed possible and safe and when the complainant so chooses, an informal procedure may be applied to resolve a report of sexual harassment or mistreatment.  Informal procedures are never applied in cases involving non-consensual sexual intercourse or violence.  If it is determined that an informal resolution may be appropriate, the Title IX Coordinator will review the procedure with the Complainant.  If the Complainant agrees, the Title IX Coordinator (or designee) will speak with the Respondent and any appropriate witnesses.  If a satisfactory resolution is reached through this informal conversation, the matter will be considered closed.  If these efforts are unsuccessful or if the complainant so chooses, a formal investigation process may commence. The informal process begins when a complaint is received by the Title IX Coordinator.

  1. Some complaints of sexual misconduct can be resolved through informal resolution between the parties.
  2. The person filing the complaint (complainant) may stop the informal process at any time. The complainant may begin the formal process at any time.
  3. Once an informal complaint of sexual misconduct is made, an investigation of the report shall be initiated by the Title IX Coordinator within ten business days and completed within 60 calendar days, absent of any extenuating circumstances.
  4. Informal resolution procedures are optional and may be used when the College determines that it is appropriate. Informal procedures are never applied in cases involving violence or non-consensual sexual intercourse.
  5. An investigation into the report shall be conducted by the Title IX Coordinator. 
  6. The informal resolution procedure shall be completed within 60 calendar days, absent of extenuating circumstances. Prompt written notification of the findings will be given to all parties by the Title IX Coordinator. The findings shall be based on the preponderance of the evidence.
  7. The College will take all necessary steps to remedy the discriminatory effects on the complainant(s) and others. Examples of such complainant sensitive remedies may include: order of no contact, adjustment of schedule, interim suspension pending the outcome of the process, etc. These remedies may be applied to one, both, or multiple parties involved. When the complainant and the accused participate in the same courses, or participate in the same activities, complainants may request that a fair and immediate way to reassign and/or move one of the persons be decided upon by the Associate Dean for Student Affairs, Vice Dean or a designee. The Associate Dean for Student Affairs will consult with the Associate Dean of Curriculum in making a determination regarding an alternative classroom assignment(s) for the respondent and/or the complainant who has experienced a sex offense
  8. The College shall take reasonable steps to prevent the recurrence of sexual misconduct in any form. If such reoccurrence takes place, those responsible for such behavior may be subject to actions under the Policy on Academic and Professional Standards if they are a student, or they may be subject to actions under the Staff and Executive Management/Faculty Handbook if they are an employee or third party.   For examples of the range of potential actions and sanctions see the Policy on Academic and Professional Standards Governing the MD Program/Graduate Policy on Academic and Professional Standards and/or Staff and Executive Management/Faculty Handbook.
  9. If the reporting party is unsatisfied with the outcome of the informal resolution procedure, the formal resolution procedure may be pursued.